Business Operations Manager (Report directly to CEO)

About This Role

Executive Manager to CEO (Operator\-Level Role)

Job Description

This role is for someone who likes being in the middle of the action.

You’ll work directly with a CEO who runs

● Auto Giants (two dealership locations)

● Battista Academy, a high\-ticket coaching business for serious business owners

This is a project management–heavy executive assistant role. You are not here to “assist” passively — you are here to coordinate, track, execute, and report.

If you like moving parts, fast decisions, and responsibility — this will suit you.

Your Mission

Your job is to keep the CEO focused on decisions, not details.

Why This Role Matters

You will sit one seat away from the CEO. Your effectiveness directly impacts revenue, client experience, and growth.

This role is ideal for someone who wants

● Responsibility

● Exposure to high\-level business

● Career acceleration

● A long\-term seat inside a growing operation

You Will

● Coordinate projects

● Track execution

● Manage systems

● Control follow\-ups

● Summarize data

● Push things forward

Key Responsibilities

Project Management \& Coordination

● Managing multiple ongoing projects across two businesses

● Tracking deadlines, deliverables, and follow\-ups

● Acting as the central point of coordination

● Ensuring execution, not excuses

CRM \& Pipeline Control

● Managing GoHighLevel CRM

● Tracking leads, follow\-ups, contracts, and client statuses

● Making sure deals don’t stall due to lack of follow\-up

Financial Oversight (Non\-Accounting)

● Tracking accounts receivable and payable

● Following up on unpaid invoices

● Coordinating vendor payments

● Monitoring trends and reporting anomalies

Research \& Decision Support

● Researching markets, data, competitors, and opportunities

● Pulling numbers, trends, and summaries

● Presenting clear, short insights so decisions happen fast

Operations \& Scheduling

● Managing calendars, meetings, Zoom webinars, and podcasts

● Coordinating coaching sessions and client logistics

● Supporting operational needs at both dealership locations

What We’re Looking For

● Strong project management mindset

● Organized, structured, and execution\-focused

● Comfortable working long hours when needed

● Calm under pressure

● Takes ownership and responsibility

● Experience with CRMs, dashboards, or operations tools

● GoHighLevel experience is a major advantage

This Role is NOT for You if

● You need micromanagement

● You don’t like accountability

● You want predictable, repetitive work

● You lack ambition or urgency

Experience

● GoHighLevel: 3 years (Preferred)

● Financial management: 3 years (Preferred)

● Executive administrative support: 5 years (Preferred)

Job Type: Full\-time

Pay: $65,000\.00 \- $85,000\.00 per year

Work Location: In person