Sales Operations Assistant

About This Role

Sales Operations Assistant

Who We Are

o5 group is an industry leader in global fashion \& apparel design with 40\+ years of success across wholesale, e‑comm, and marketplace. We are privately held, HQ in NYC with brand offices in CA — a dynamic portfolio of global brands committed to operational excellence in design, product development, production, sourcing, distribution \& logistics. With category expertise in full\-collection menswear, womenswear, childrenswear, infant toddler; we specialize in denim, outerwear, activewear, loungewear/sleepwear, trusted by top retailers.

About the Role

We are seeking a highly organized, detail\-oriented Sales \& Operations Coordinator to support our Club Accounts: Costco, Sam's Club, BJ's business. This role is ideal for someone who thrives in a fast\-paced, data\-driven environment and enjoys partnering cross\-functionally across Sales, Operations, and Production teams. You will manage item set\-up, order entry, reporting, sample tracking, and operational workflows to keep our programs accurate, timely, and moving forward.

How You’ll Contribute

• Manage Sam’s Club IDM and data entry, including item creation, UPCs, and portal management.
• Enter orders and buys into internal systems.
• Review club purchase orders and request prepack information.
• Enter bulks in Blue Cherry as WIP becomes available.
• Create and update brand item proposals.
• Prepare for market meetings; support key follow\-ups and deliverables.
• Provide day\-to\-day support for Sales leadership and cross\-functional partners.
• Maintain showroom spaces and ensure samples are organized and up to date.
• Track all inbound and outbound samples to ensure accuracy and availability.
• Manage Sam’s Club IDM operations processes, including shipper creation and communication with production teams.
• Produce weekly inventory reports.
• Conduct Daily NSR Analysis to identify PO date, quantity, or inventory discrepancies.
• Cross\-reference Costco PO sheets and EDI transmissions to ensure accuracy across systems.
• Perform Sam’s Club DSV daily check\-ups and ensure all orders are routed within 24 hours.
• Review Open Order Reports to identify open POs, date changes, and inventory issues.
• Track container status and ETAs from factory to warehouse for active programs.

What You Bring to the Team

• Strong proficiency in Excel (VLOOKUPs, pivot tables, filtering, etc.).
• Highly organized and detail\-oriented with strong follow\-through.
• Ability to prioritize and manage multiple deadlines in a fast\-paced environment.
• Clear communicator with strong cross\-functional collaboration skills.
• Positive team player with a proactive, problem\-solving mindset.

Why Join o5 group

• Health Benefits: Medical, Dental, and Vision coverage.
• 401(k) \+ company\-paid life insurance.
• Paid Time Off (PTO) \+ company holidays.
• Commuter benefits.
• Hybrid/flexible schedule.
• Family\-oriented culture.
• Responsibility \& Sustainability — at o5 group this spans economic, social, and environmental impact.

Interested candidates please submit your resume!

Job Type: Full\-time

Pay: $75,000\.00 \- $80,000\.00 per year

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience

• Blue Cherry: 1 year (Required)
• Microsoft Excel: 4 years (Preferred)
• Analyst: 4 years (Preferred)
• Sam’s Club IDM operations processes: 1 year (Preferred)

Work Location: In person