Business Operations Specialist - DMS

About This Role

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

\THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.\**

The Department of Health and Welfare is seeking a Business Operations Specialist to join the Division of Management Services (DMS). This position will be located in Twin Falls, Idaho Falls or Pocatello, Idaho. The incumbent will manage business and administrative functions, multiple projects and diverse programs for the bureau. Initiating and coordinating space planning, overseeing remodeling and building maintenance projects; working in a facilities environment. Planning and implementing projects to include revenue goal setting and budget planning. Developing business processes, operating policies and procedures; preparing and making oral presentations and writing narrative reports setting forth conclusions and recommendations for consideration by top\-level management; planning and supervising staff.

This position is not eligible for telework.

BENEFITS

The State of Idaho offers a robust total compensation and benefits package, including but not limited to:

• We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement.
• 11 paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre\-tax (full\-time/30\+ hours per week)
• 2 voluntary supplemental retirement plans including both pre\-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long\-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Additional perks and discounts available through medical provider
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.\*

EXAMPLE OF DUTIES

• Manage facilities operations, including moves, construction and remodeling projects, space allocation and code compliance.
• Manage building safety and security including card reader and badge management.
• Oversee local motor pool fleet management and vehicle repair and maintenance contracts.
• Manages fixed assets, and other activities, including providing input on budget issues through research and analysis and annual inventory.
• Collaborate with Regional Program Supervisors and Hub operations to facility needs.
• Serves as a liaison with other divisions and public and private agencies.
• Researches, develops and implements policies and procedures related to business operations and program goals.
• Ensures compliance with all local, state and federal codes for building safety (fire safety, worker safety, ergonomics and environmental).
• Recommends and plans of action to streamline business processes.
• Oversees local motor pool fleet management and vehicle repair and maintenance contracts.

MINIMUM QUALIFICATIONS

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one\-page cover letter to your application to demonstrate how you meet the requirements below.

• Some knowledge of management practices. Typically requires one year of work experience that included all the essential elements of management (Planning, Organizing, Leading, and Controlling) OR completion of two upper division college\-level courses, or approximately 60 hours of management training, that included all the essential elements of management AND six months of work experience performing all management elements.
• Experience monitoring budgets, analyzing financial reports, and taking corrective action. Typically requires at least two years of experience monitoring budgets and analyzing financial reports to ensure accuracy and identify and correct errors in financial transactions; ensuring financial data reconciles and balances; ensuring proper cost distribution among programs; ensuring funds are properly allocated and transferred between accounts, etc. AND that corrective action is taken to ensure against over spending and receipts/expenditures are properly recorded and justified.
• Experience researching and compiling information for budget development. Typically requires at least two years of work experience where you were responsible for researching and compiling historical and other financial data, and using that data as a basis to develop budget data for management consideration.
• Experience interpreting and implementing policies, laws, rules, or regulations. Typically requires at least one year experience reviewing for compliance with laws and procedures or interpreting for others how laws and regulations (policies and procedures) apply to specific situations at a business operations or department level.
• Experience developing operating procedures. Typically requires at least one year experience developing operating procedures, including if procedures were for multiple programs, covered a variety of issues or crossed bureau or unit lines (does NOT include your own work processes).

Learn About a Career with DHW

If relocating to Idaho, the Department of Health \& Welfare does not reimburse the cost of relocating and the department does not sponsor anyone with a work visa.

\\\PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.*

If you have questions, please contact us at

• Email is the quickest way to get an answer to your questions.*

(answered Monday through Friday during business hours MST)

EMAIL: dhwjobs@dhw.idaho.gov

PHONE: (208\) 334\-0681

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208\) 334\-2263 (TTY/TTD: 711\), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.