Business Operations Director

About This Role

Please see Special Instructions for more details.

Note: This position is only accepting applications from current employees of the organization. Any external applicants will not be considered. ==================================================================================================================================================

1\. Annual base salary of $62,015 with full benefits package;

2\. Official transcripts required prior to employment;

3\. Candidate recommended for hire will be subject to pre\-employment screenings;

4\. Triton College is an Equal Opportunity Employer

Posting Details

Posting Summary Posting Number S00566P

Position Title Business Operations Director

Position Type Mid Management

Department Business Operations

Essential Function Directs the daily operations of the Mailroom, Finance, Accounts Payable, and Business Services offices.

Qualifications

Education: Bachelor Degree preferred or two years equivalent business experience.

Experience: Two years general office and/or business office experience with specific experience in word processing and excel software applications.

Knowledge: Knowledge of specific business office practices and procedures. Functional operation of computers, software applications, and office equipment

Responsibilities

1\. Responsible to verify that all requested budget transfers are accurate and allowable, have appropriate signatures, correct language, required accounts have funds available, and journal entries are entered.

2\. Prepare monthly budget transfer reportfor the Finance Committee and the Board of Trustees.

3\. Compile financial data for monthly financial report prepared by the Executive Director of Finance.

4\. Monitor ICCB report deadlines and ensure that Business Services meets these deadlines.

5\. Compile data as needed to create biannual ICCB chargeback reports.

6\. Performs various tasks associated with institutional budget preparation including, but not limited to: a. Maintain list of Cost Center Managers and their account responsibilities. b. Submit requests for account changes to Computer Operations. c. Maintain Mission Statements and forward to department heads to be updated on annual basis. d. Compile tentative and final budget booklets. e. Duplicate and distribute Budget books to Finance Committee, Board of Trustees, Administrators, and district libraries. f. Send notice to area newspapers regarding public hearing date for tentative and final budgets. g. Submit copy of final budget to ICCB.

7\. Performs various tasks associated with maintaining copier charges including, but not limited to: a. Runs monthly reports from the Card Reader system. b. Compile monthly usage data into report that is distributed to area administrators. c. Prepare monthly summary report to track cost and account balances. d. Submit report to Accountants to make journal entries. e. Submit billing information to Bursar office to invoice outside agencies for copy services.

8\. Performs various tasks associated with maintaining ID/Swipe Cards including, but not limited to: a. Make account corrections, additions, and/or deletions. b. Assist Human Resources with Employee ID problems. c. Troubleshoot ID card problems for staff. d. Coordinate procedures related to re\-issue of lost ID cards. e. Utilization of specialized software relevant to area.

9\. Distribute monthly budget and revenue reports to appropriate administrators and cost center managers.

10\. Update public/legal notices, send to area newspapers, and submit requisition(s) for payment.

11\. Request vending machine service and keep a log of service calls.

12\. Receive and proof monthly invoices for legal services, obtain approval of services from individuals, and submit invoice and requisition for payment.

13\. Maintain inventory and order supplies for Mailroom, Finance, Accounts Payable, and Payroll offices.

14\. Prepares departmental memos, requisitions, work orders, out of sequence requests, and invoices for payment.

15\. Maintains confidential files, records and information, according to specific policies and procedures.

16\. Train, hire, supervise, evaluate and coordinate tasks among support staff of all responsible areas and student aides.

17\. Oversee the shipping/receiving and mailroom department. Supervise and ensure compliance with Federal postal and private shipping regulations, including compliance with local statues and regulations.

18\. Supervise and train the mailroom staff to ensure campus shipping/receiving/mail operations are timely and distributed to appropriate departments.

19\. Develop and monitor the mailroom and shipping/receiving operational budget, including postage accounts, equipment service agreements, and supply orders.

20\. Implement and monitor safety protocols for lifting, forklift use, and hazardous package handling.

21\. Equipment Operated: computer, printer, postage equipment, forklift, fax machine, etc.

22\. Performs other job\-related duties as assigned by supervisor.

Posting Date 02/04/2026

Closing Date 02/10/2026

Special Instructions to Applicants Note: This position is only accepting applications from current employees of the organization. Any external applicants will not be considered. ==================================================================================================================================================

1\. Annual base salary of $62,015 with full benefits package;

2\. Official transcripts required prior to employment;

3\. Candidate recommended for hire will be subject to pre\-employment screenings;

4\. Triton College is an Equal Opportunity Employer

Quicklink for Posting https://jobopenings.triton.edu/postings/2347

Supplemental Questions

Required fields are indicated with an asterisk (\*).

Required Documents

Required Documents

• Resume

Optional Documents

• Cover Letter