Marketing Operations Specialist

About This Role

Our Purpose At Vibe, we are driven by our mission to elevate community and create opportunity. We believe in fostering an environment of inclusivity where every team member has the chance to grow professionally. Guided by our core values – be inclusive, educate, embrace change, and seek opportunities \- we are dedicated to making a positive impact in the lives of our members and communities. As we continue to grow and expand our team, we are seeking passionate individuals who share our vision and are eager to join us in our journey. If you are someone who is passionate about making a difference and is committed to creating a brighter future for our communities, we invite you to explore this exciting opportunity at Vibe! Your Role: Marketing Operations Specialist The Marketing Operations Specialist role strengthens day\-to\-day marketing execution by managing workflow coordination, vendor communication, and operational processes for the Brand \& Growth team. This position helps maintain visibility across requests, timelines, and deliverables by keeping tracking tools current, coordinating handoffs, and reinforcing timely follow through across internal stakeholders and external partners. The role also supports operational workflows such as expense/invoice processing and documentation management, ensuring records are organized and items move through completion. By documenting decisions, next steps, and ownership, this role improves coordination, accountability, and process consistency across the marketing function. What You'll Do

• Coordinate marketing workflow, including request intake/routing, status tracking, and follow\-through across deliverables and deadlines.
• Coordinate day\-to\-day vendor communication and deliverable movement, including timelines, follow\-ups, and basic documentation management.
• Maintain tracking systems that improve visibility across active work (requests, deadlines, owners, status) and support timely updates to stakeholders.
• Support expense processing workflows (expense reports, invoices, and purchase order coordination as applicable) and track items through completion.
• Document key decisions, next steps, and ownership from team meetings; maintain an action log and drive closure through proactive follow\-up.
• Provide operational support for scheduling, document preparation, basic QA/proofing, and simple reporting pulls as needed.
• Identify workflow bottlenecks and recommend process improvements that increase consistency, speed, and visibility.

What We're Looking For

• High School Diploma required
• Experience in a member\-facing or branch environment (financial services or related).
• Exposure to marketing, communications, project coordination, or vendor management.
• Familiarity with project/task management tools and basic budget tracking concepts.
• Interest in developing a career in marketing.

Skills

• Demonstrated strength in organization, follow\-through, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to coordinate across multiple stakeholders, prioritize competing requests, and manage deadlines.
• Proficiency with common productivity tools (Microsoft 365/Google Workspace, collaboration tools, basic spreadsheets).
• Professionalism in working with vendors and internal partners.

Why You'll Love It Here

• A mission‑driven culture centered on service, inclusion, innovation, and growth.
• Opportunities to lead, develop others, and directly shape community impact.
• A supportive team environment that celebrates success and works together toward shared goals.
• The chance to grow your career—personally and professionally—within a thriving, people‑first credit union.

Physical Requirements These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions of the position. While performing the responsibilities of the job, the employee is required to hear, see, talk, stand, walk, stoop, kneel, lift, push, pull, and grasp.