Executive Assistant & Sales Operations Lead

About This Role

Executive Assistant \& Sales Operations Lead

Location: Parsippany, NJ\- Salary

$58,000 \-$60,000 Base Salary Retention Bonus: $5,000 (Paid at 1\-year anniversary)

Schedule: Mon–Thu, 9:00 AM – 5:00 PM\* \| Fri, 9:00 AM – 4:30 PM

The Role we are seeking a high\-level Executive Assistant to serve as the "Right Hand" to the owner. This is a critical role that sits at the intersection of office operations and business growth. We are looking for an organizational expert who thrives in an environment where information moves quickly. The Tech Requirement: The owner is focused on high\-level strategy and is not tech\-savvy. We need an EA who is a Microsoft Office expert and acts as the internal "Tech Lead" to manage the digital side of the business independently.

Core Responsibilities

• Organizational Mastery: You will manage a high volume of incoming information, documents, and tasks. You must have a proven system for ensuring nothing falls through the cracks.
• Relentless Follow\-Up: You will own the "Post\-Meeting" process. You are responsible for ensuring every lead, partner, and client is followed up with promptly and professionally until the task is complete.
• Tech \& Systems Management: Act as the internal expert for Microsoft Office 365\. You will manage file structures, troubleshoot software issues, and ensure all digital tools are running smoothly.
• Sales Operations: Attend local networking events independently as requested by the manager. Capture nuances through active listening and execute a rigorous follow\-up sequence to support growth.
• Financial Accuracy: Manage all on boarding activities, including basic invoicing.
• Ad\-Hoc Business Support: Be responsible for "whatever it takes" to keep the business moving—from troubleshooting a printer to managing sudden operational fires.

Who You Are

• Highly Organized: You don’t just "handle" information; you categorize it, track it, and close the loop on it. You likely have a favorite way to organize tasks (To\-do lists, Trello, Outlook tasks, etc.).
• Follow\-Up Specialist: You understand that the fortune is in the follow\-up. You are persistent being pushy and professional in every interaction.
• Tech\-Proficient: You are an expert in Microsoft Office (Word, Excel, Outlook). You find technology intuitive and can teach others how to use it.
• A Detail Fanatic: You catch the typos and math errors that others miss.

Compensation \& Benefits

• $60,000 Base Salary.
• $5,000 Retention Bonus: Paid at 12 months of continuous employment.
• Paid Time Off (PTO): 10 days of vacation \+ 3 personal/sick days.
• Paid Holidays: All standard Federal Holidays.
• Future Growth: Commitment to a Retirement Savings Plan (401k/SEP) as milestones are met.
• Early Friday Exit: Office closes at 4:30 PM every Friday.\*
• Work\-Life Balance

To ensure you have the high level of attention to detail required for this role, please use the word DETAILS in your response to the pre\-screened question. Applicants who do not answer the pre\-screened questions will not be considered.

Job Type: Full\-time

Pay: $58,000\.00 \- $60,000\.00 per year

Benefits

• Paid time off

Application Question(s)

• The "Tech\-Savvy" Verification (Multiple Choice)

Question: "Which of the following best describes your proficiency with Microsoft Office 365 (Word, Excel, Outlook) and troubleshooting general office technology?"

A. I am an expert; I can manage mail merges, complex Excel formulas, and troubleshoot most software/hardware issues independently.

B. I am proficient; I use these tools daily but sometimes need help with advanced features or technical glitches.

C. I am a beginner; I can perform basic tasks but prefer to have someone else handle the technical setup.

• The "Administrative vs. Management" Reality Check (Yes/No)

Question: "This role is a high\-level Executive Assistant position that involves roughly 70% administrative tasks (invoicing, data entry, calendar management) and 30% sales operations/networking. Are you comfortable and enthusiastic about a career track where you remain the 'Right Hand' to the owner rather than moving into a departmental management role?"

Yes

No

• "In the job description, there was a specific instruction regarding a keyword to include in your application to demonstrate attention to detail. Please enter that word here."

Work Location: In person