Business Operations Coordinator (Finance & Systems Support)

About This Role

Business Operations Coordinator (Finance \& Systems Support)

• Moss \& Stone Gardens LLC — East Stroudsburg, PA (Office\-based)*

Reports to: CEO, with regular coordination with COO

About Moss \& Stone Gardens

Moss \& Stone Gardens is a fast\-growing company in the moss, landscaping, interiors, and specialty plant space. As we grow, we are building the financial, legal, and operational systems needed to support a more structured and scalable business.

We are still in an early stage, which means many of our systems are actively being developed and improved. This role is an opportunity to be part of that process and grow alongside the company.

Role Overview

We are hiring a Business Operations Coordinator to support the development and organization of our financial, compliance, and operational systems.

This is a cross\-functional support role ideal for someone who is highly organized, detail\-oriented, and excited to learn how a growing business operates across finance, systems, and operations.

You will work closely with leadership to help maintain organized records, support financial processes, and improve internal workflows. Over time, there is strong potential for this role to grow into greater responsibility.

Key Responsibilities

Finance \& Accounting Support

• Assist with implementing and maintaining records in Xero
• Upload and organize receipts, invoices, and financial documents
• Support bookkeeping and reconciliation processes
• Help prepare information for external accountants and advisors

Legal \& Compliance Support

• Organize company documents related to contracts, compliance, and operations
• Track deadlines and requirements (e.g., filings, licenses, documentation)
• Assist with maintaining import\-related documentation and coordination

Reporting \& Financial Organization

• Help compile data for internal financial reporting
• Support tracking of expenses, revenue, and basic financial metrics
• Maintain organized financial and operational records

• (This role supports reporting but does not independently manage financial decisions or filings.)*

Systems \& Process Improvement

• Help implement tools and systems for finance, CRM, and operations
• Identify opportunities to improve workflows and organization
• Assist with basic automation and process documentation

Operations \& Administrative Support

• Support internal coordination across orders, systems, and documentation
• Assist with administrative tasks that support business operations

What We’re Looking For

• Strong organizational skills and attention to detail
• Ability to learn new tools and systems quickly
• Comfortable working with spreadsheets and digital platforms
• Proactive mindset and willingness to take initiative
• Strong communication skills
• Ability to work independently and follow through on tasks
• Interest in supporting finance, systems, and operations in a growing company

Preferred (Not Required)

• Background or coursework in finance, accounting, business, or related field
• Familiarity with Xero or similar tools
• Exposure to bookkeeping, payroll, or administrative processes
• Experience in a startup or small business environment

Preferred Degrees

• Finance, Accounting, Business Administration, Operations Management, Supply Chain Management, or related fields.
• Candidates from analytical or systems\-oriented disciplines (e.g., Economics, Data Analytics, Information Systems) are also encouraged to apply.

Bonus Qualification

Mandarin Chinese language skills highly valued for supporting international sourcing, supplier relationships, and logistics coordination.

Compensation

• $15\-$20/hour, based on experience
• Opportunity for growth as responsibilities expand

Why Join Moss \& Stone Gardens

• Opportunity to grow with a fast\-scaling company
• Direct exposure to leadership and business operations
• Hands\-on experience across finance, systems, and operations
• Opportunity to take on increasing responsibility over time
• Ability to help build the internal structure of a growing business

You may be early in your career but are highly capable, organized, and eager to grow. You enjoy creating structure, keeping things organized, and supporting systems that help a business run more efficiently.

You don’t need to know everything on day one—but you should be curious, reliable, and motivated to grow into a larger role over time.

Pay: $15\.00 \- $20\.00 per hour

Work Location: Hybrid remote in East Stroudsburg, PA 18301