Business Operations Coordinator & EA to Founders (Solar Firm)

About This Role

NuLife Power Services, LLC is a renewable energy advisory firm on a fast\-track to national expansion. We specialize in high\-stakes commercial solar repowering and decommissioning. Our Founders need a Force Multiplier—a tech\-forward, high\-energy professional to own the "Internal Engine." This role is 50% High\-Level Executive Support (Email Arbitrage/Growth) and 50% Internal Operations (Finance/Compliance/SOPs).

We aren't looking for a "task\-taker." We are looking for a Digital Architect who can manage complex email arbitrage, automate CRM workflows, and provide elite\-level support to our leadership team as we scale.

Are You Our "Unicorn"?

• You are Tech\-Native: You don't just "use" tools; you master them. You are already experimenting with AI (ChatGPT, Claude, Zapier) to speed up your own workflow.
• You are High\-Energy: You move at "Founder Speed." You thrive in an entrepreneurial environment where things change fast and "slow/methodical" feels like standing still.
• You are an Inbox Architect: You can ghostwrite professional correspondence so effectively that our partners won't know it’s not the Founder.
• You are a Growth Partner: You take pride in "owning the details" so the Founders can focus on $10,000/hr tasks.

What You Will Own (The High\-Leverage 5\)

• Founder Freedom (Email Arbitrage): Manage founder inboxes. You prioritize, draft, and ghostwrite 80% of outbound comms so the Founders stay in their "Genius Zone."
• Internal Operations \& Finance: Support the VP of Internal Ops with Treasury management, Payroll (QuickBooks), Accounts Payable, and Credit Card reconciliation.
• Compliance \& Risk: Own the "Paperwork Engine." Manage DMV Pulls, ISN Renewals, Insurance Premiums, and annual compliance filings to keep the company "Clean."
• Systems \& SOPs: You are the architect of our internal manual. You will document, build, and maintain the SOPs that allow us to scale.
• Partner \& Field Support: Act as the administrative "Home Base" for field teams and manage CRM tracking for our national referral partners.

Qualifications

• Experience: 3–7 years in a high\-speed role (Ops Coordinator, EA, or Jr. Project Manager).
• The "Tech\-Forward" Requirement: You are a power user of Google Workspace, Slack, and QuickBooks. You are already using AI (ChatGPT/Claude/Zapier) to automate your own life.
• The "IE" Factor: You live in/near the Inland Empire and are ready to skip the LA commute for a high\-stakes, local career.
• Traits: Super polished, extreme fast learner, and "unshakeable" under pressure.

Why Join Us? This isn't a "job"; it’s a seat at the table. You will learn the inner workings of a multi\-million dollar firm and have a clear path to Director of Internal Operations within 24 months.

Job Type: Full\-time

Pay: $85,000\.00 \- $105,000\.00 per year

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule

• 8 hour shift
• Monday to Friday

Application Question(s)

• Write a 3\-sentence email to a key partner who is asking for a proposal that is currently 2 days late. The Founder is in meetings all day. Write this in a professional 'Founders Voice' that maintains the relationship while buying time.
• We are a tech\-forward firm. Describe a specific time you used AI (like ChatGPT/Claude) or an automation tool (like Zapier) to solve a business problem or save time on a repetitive task. Be specific.
• A field tech hasn't submitted their required DMV pull notice, which is now overdue. Do you: (A) Wait for the VP to flag it, (B) Email the tech and CC the founders immediately, or (C) Call the tech directly to resolve it and only update the VP once it’s fixed? Please explain your choice.

Experience

• Executive Assistant or Operations Coordination: 3 years (Required)
• QuickBooks or CRM management: 2 years (Preferred)

Ability to Commute

• Rancho Cucamonga, CA 91737 (Required)

Willingness to travel

• 25% (Required)

Work Location: In person