Business Operations Coordinator

About This Role

Company Overview

We are a family owned jewelry business, established in 1974, with headquarters in Santa Fe, New Mexico. Through timeless design, our jewelry evokes the story of our heritage. Peyote Bird Designs specializes in handcrafted artisan jewelry from, and inspired by, the American Southwest. Offering a wide range of vintage and contemporary jewelry styles, we strike a refined balance between old and new in the designs we carry and create. We are proud of our dedicated and diverse team, and are looking forward to bringing on new talent to help continue to grow our company.

Summary

The Business Operations Coordinator is the strategic and structural backbone of the production process. You will work closely with the Operations Team to receive goods, prep jewelry for production, manage samples, and ship goods. This is a dynamic, detail oriented, and fluid position with many responsibilities and lots of room for growth.

Key Responsibilities

• Scanning jewelry, components and emailing/creating documents about products
• Submit sales orders in Quickbooks to finished goods and componentry vendors
• Manage the first sample process for new production items
• Ship finished goods and samples to corporate accounts and retain accurate shipment records
• Maintain physical reports of open orders and pre\-picks for corporate accounts

Production Responsibilities

• Order components and finished goods through Quickbooks
• Maintain accurate pricing and inventory levels
• Allocate and prep jewelry components into “kits” for production
• Receive finished goods and componentry from domestic and overseas vendors
• Assist with quality control and finished product prep work

Shipping \& Receiving

• Receive and process goods
• Ship orders for corporate accounts
• Ship international orders

Corporate Sample Coordination

• Prep samples and print labels for corporate appointments
• Create sample memos for all major appointments
• Check samples back in after appointments
• Prepare samples for design meetings \& customer requested redesigns
• Maintain organized sample libraries for specific corporate accounts
• Maintain accurate product data for corporate samples

Required Skills

• 2\+ years in the jewelry industry or equivalent
• Proficient to expert level at Excel
• Proficient at Quickbooks or a similar program

Keys to Success

• Attention to detail
• Professionalism
• Strong written and verbal communication
• Systemically oriented, forward thinking
• Ability to identify and evaluate opportunities
• Ability to prioritize
• Excellent follow through

Job Type: Full\-time

Pay: From $20\.00 per hour

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person