Project Assistant for Title Agency Business Operations

About This Role

Two Rivers Title Company is a full service title insurance agency that handles both residential and commercial transactions. Headquartered in central New Jersey, with local offices throughout New Jersey and the New York metropolitan area, we are a multi\-state title and escrow company. Since 1990, our company and its principals have conducted thousands of residential and commercial real estate transactions and is one of the leading independent agencies in the market. With over 50 employees, we are a rapidly growing company looking for a part\-time Project Assistant to join our family oriented culture.

We are seeking a candidate to support and advance the Government Services Department in taking on larger and more varied opportunities with Federal, State, County and Municipal agencies for Title Services and related business services. Our services include Title Search/Abstracts, Title Insurance, Settlement, Recording and Escrow. The ideal candidate has the skills and enthusiasm to help us prepare and provide our professional services in a broader market.

KEY RESPONSIBILITIES

• Invoices, general: The Project Assistant will assist the Department Manager to review, correct, request corrections and approve invoices for all projects and transactions of the department.
• Reconciliation: The Project Assistant will assist the Department Manager to reconcile discrepancies in monthly billing.
• Monthly Invoice submissions: The Project Assistant will assist the Department Manager to complete end of month submission for monthly contract billing.
• Individual Invoices: The Project Assistant will assist the Manager to (1\) invoices match the approved contract rates or Proposal (2\) contract\-specific requirements are met (3\) invoices are addressed to and delivered to the appropriate agency representative (4\) voucher or P.O. or Set\-Aside Contract Report is completed and submitted correctly.
• Project Costs: All projects or individual files/transactions require cost approval by the requesting agency. Quotes and /or Proposals are submitted prior to any work. The Project Assistant will assist the Manager.
• Escrow Projects: The company provides Escrow Services as a stand\-alone service. This work is supervised by the Finance Department. The Project Assistant will support escrow operations under the supervision of the Finance Supervisor.
• Order Entry: The Project Assistant will assist the Manager and Order Entry Team to organize the information received so it can be used, shared, documented and tracked. The Assistant will suggest and demonstrate options that can be integrated with our system.
• Tracking: Our role is to assist our clients in meeting their project goals and timelines. It is imperative that the terms of all contracts are met. Accurately assessing the time and resources for each project is essential. The Project Assistant will work with the Department Manager to track progress and identify issues that could cause delays and address those issues.

KNOWLEDGE, SKILLS AND ABILITIES

• Working knowledge of Microsoft Office Suite including Excel. QuickBooks and/or QuickBooks Online experience.
• Excellent verbal and written communication skills.
• Ability to act in a professional manner displaying discretion and reliability.
• High level of attention to detail.
• Display strong proficiency of document management.
• Ability to assess and prioritize tasks quickly.
• Ability to work independently or work closely with the Department Manager.

EDUCATION AND EXPERIENCE

• High school diploma required; Associate or Bachelor’s degree preferred.
• Candidates with finance or accounts background, A PLUS.
• Project experience with the ability to use project management system(s).

SALARY AND HOURS

$28\.00\-$30\.00 depending on experience and approximately 20 hours/week.

EOE/DFWP

Pay: $28\.00 \- $30\.00 per hour

Expected hours: 20\.0 per week

Work Location: In person