Event and Marketing Operations Coordinator

About This Role

Job Description and Responsibilities

Event and Marketing Operations Coordinator

Foothill Transit, the primary fixed\-route transit provider in eastern Los Angeles County, California. Our mission statement is to help people get to the places that make their lives better. We are an award\-winning bus system with a fleet of over 350 vehicles and ridership exceeding 9 million annually.

This position reports to the Director of Marketing \& Communications and supports the objectives of the Marketing and Communications Department and the public outreach plans of Foothill Transit. The incumbent in this position will handle routine department administration; coordinate on and off\-site event logistics; assist with community sponsorship and membership reporting; and assist marketing and communications team

members as needed.

Responsibilities include, but are not limited to the following

• Coordinate timely mailing of monthly Footnotes and other department/agency mailings
• Coordinate the printing, distribution and scheduling of interior cards, rider alerts, take\-ones and other advertising and marketing materials
• Process and maintain all department purchase orders
• Coordinate and staff internal and external special events
• Coordinate special projects as assigned
• Work with vendors to obtain quotes and order promotional items
• Oversee the maintenance of marketing files, including the online photo archive
• Act as point person for team schedules and appointments
• Assist with the tracking and reporting of community sponsorships, chamber memberships, and agency team participation in regional leadership roles
• Other duties as assigned

MINIMUM QUALIFICATIONS

Skills Required

• Excellent written, verbal and interpersonal communication skills with a strong desire to encourage

collaboration and respect

• Must be fluent in Microsoft Outlook and familiar with Smartsheet project coordination tools
• Ability to work under pressure, to be flexible, and meet deadlines with minimal supervision
• Must be a critical thinker, with good organization and accuracy, with the ability to respectfully deliver a point\-of\-view
• Must be able to effectively present work and ask for and receive feedback from team members
• An interest in public transportation and urban planning desired but not required

Education and/or Experience

• Bachelor's degree from an accredited university or 5 years' work experience in marketing, communications, and/or event planning
• Must have event coordination experience
• Must have administrative experience, an eye for detail, and be self\-motivated
• Must be willing to grow and expand your skillset

Must be a U.S. citizen or a legal resident and eligible to work in the U.S. as determined by U.S. Immigration

Laws and the Department of Homeland Security.

The individual selected for this position must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FLSA Exempt: No \| This is a full\-time on\-site position

Salary Range: Pay Grade 4 \| $52,402 – $86,911

\*Foothill Transit reserves the right to make a salary offer at any value within the range; however, most offers will be in the first 50% of the overall range.

This position is open until filled. Please submit your resume promptly for full consideration.

EOE: M/F/V/D

If you are interested in this challenging opportunity, please download the Foothill Transit application at www.foothilltransit.org and send application and resume to applications@foothilltransit.org

Pay: $52,402\.00 \- $86,911\.00 per year

Work Location: In person