Marketing Operations Coordinator

Marketing Operations Coordinator

Habush Habush & Rottier is seeking a Marketing Operations Coordinator to support the execution and organization of the firm’s marketing initiatives across Wisconsin. This position will work closely with the Marketing Director and existing Marketing Coordinator to manage campaign logistics, partner communication, documentation, budgets and timelines.

The right candidate is detail-oriented, highly organized and comfortable managing multiple projects through completion.

Key Responsibilities

• Coordinate the execution of advertising and marketing campaigns
• Maintain media schedules, marketing calendars and project trackers
• Review contracts and campaign materials for accuracy
• Coordinate creative delivery and trafficking with media partners
• Monitor campaign delivery and follow up on discrepancies
• Maintain campaign documentation, posting reports and partner records
• Reconcile invoices against approved contracts and schedules
• Update budget, invoice and campaign performance trackers
• Coordinate sponsorship logistics and partner deliverables
• Support events, community outreach and other marketing initiatives
• Help maintain organized marketing processes, files and shared resources
• Provide general project coordination and administrative support to the marketing team
• Attend seasonal community outreach events and serve as an onsite point of contact

Qualifications

• Bachelor’s degree in marketing, advertising, communications, accounting, business or a related field
• Two or more years of relevant experience preferred
• Experience working with advertising, media or marketing partners is a plus
• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines
• Strong written and verbal communication skills
• Comfort working with budgets, invoices, spreadsheets and campaign documentation
• Proficiency with Microsoft Office, particularly Excel, Outlook and Teams
• Experience with project management platforms is a plus
• Sound judgment when handling confidential information

This is a full-time position based in Madison, Wisconsin.

About Habush Habush & Rottier

Habush Habush & Rottier is a Wisconsin personal injury law firm serving clients from 13 offices across the state. For more than 90 years, the firm has represented individuals and families affected by serious injuries. Our marketing team supports the firm’s statewide presence through advertising, digital marketing, community partnerships, sponsorships, events and educational content.

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• Madison, WI 53703 (Required)

Work Location: In person