Experienced Sales Operations Coordinator

About This Role

About Hughes Tank Company

Hughes Tank Company is a growing manufacturer of above\-ground steel storage tanks serving customers across a variety of industries. We take pride in quality workmanship, dependable service, and the people behind our products.

As we continue to grow, we are looking for a Sales Operations Coordinator who is organized, detail\-oriented, proactive, and comfortable working with customers and multiple departments to keep orders moving from entry through production, shipment, and delivery.

Position Summary

The Sales Operations Coordinator supports our Sales Department by helping coordinate customer orders throughout the entire order process. This position works closely with Sales, Production, Drafting/Engineering, Accounting, Shipping/Logistics, Purchasing, customers, and manufacturers’ representatives to ensure orders are properly documented, communicated, and progressing according to schedule.

This is a great opportunity for someone who enjoys keeping things organized, following up on details, communicating with customers, and making sure nothing falls through the cracks.

What You’ll Do

• Monitor active sales orders from order entry through production, shipment, and delivery.
• Track production dates, requested delivery dates, outstanding requirements, and potential delays.
• Review purchase orders, quotations, approved drawings, change orders, production release documentation, and other order\-related documents for completeness and accuracy.
• Follow up on missing documentation, approvals, customer information, or other items that could impact production or delivery.
• Communicate regularly with customers and manufacturers’ representatives regarding order status, documentation, production updates, shipping, and delivery.
• Coordinate customer change orders and sales order revisions.
• Work with Shipping/Logistics to verify delivery details, receiving requirements, contacts, and shipment readiness.
• Maintain accurate and up\-to\-date sales order records within company systems.
• Coordinate with Sales, Production, Drafting/Engineering, Accounting, Shipping/Logistics, and Purchasing to resolve outstanding order\-related items.
• Provide Sales management with updates on orders requiring attention or follow\-up.
• Escalate significant scheduling, customer, commercial, or technical concerns to the appropriate management team.
• Provide general office and administrative support as needed.

What We’re Looking For

• Strong organizational and time\-management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple orders, deadlines, and follow\-up items at the same time.
• A proactive approach — someone who notices when information is missing and follows through to get answers.
• Working knowledge of Microsoft Excel and Word.
• Comfortable using Outlook, email, shared calendars, CRM, ERP, or other business systems.
• Strong customer service skills and the ability to communicate professionally in a fast\-paced manufacturing environment.
• Ability to work independently while knowing when an issue needs to be escalated.
• Bilingual English/Spanish is preferred, but not required.

Education \& Experience

• High school diploma or equivalent required.
• Associate degree in business, office administration, operations, or a related field preferred.
• Three or more years of experience in sales administration, order coordination, project coordination, customer service, manufacturing administration, or a related position preferred.
• Manufacturing or fabrication experience is a plus.
• Experience with CRM, ERP, inventory, or order\-management systems is preferred.

Why Join Hughes Tank Company?

At Hughes Tank Company, you’ll be part of a team where communication, accountability, and teamwork matter. This position plays an important role in connecting our customers with the departments responsible for bringing their orders to life.

If you are organized, enjoy working with people, and like being the person who keeps the details moving in the right direction, we’d love to hear from you.

Hughes Tank Company is an Equal Opportunity Employer.

Pay: $52,000\.00 \- $68,000\.00 per year

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person