Finance & Business Operations Manager

About This Role

Description

About us

Topology is all about collaborative planning and people centered community development. Our team helps public and private clients articulate clear goals, guide investment, and use creativity to manage the planning process. We lead projects and seek community consensus while meeting multiple bottom lines.

We produce master plans, neighborhood plans, redevelopment plans, and site plans that are effective, feasible, and catalytic. We are effective project managers and problem solvers.

We are seeking a finance and business operations leader who is energized by building structure, driving clarity, and strengthening the financial foundation of a growing organization. This role is ideal for someone who enjoys connecting the numbers to the business—bringing visibility to performance, improving processes, and supporting better decision\-making across the firm. You will join a nimble, collaborative team where financial leadership is critical to how we plan, operate, and grow. We value individuals who are detail\-oriented yet strategic, able to manage core financial operations while also contributing to long\-term planning and business insight. We move quickly, think creatively, and rely on strong financial discipline to support our work. This is an opportunity to play a central role in shaping how the business operates, scales, and delivers impact.

About the role

As the Finance \& Business Operations Manager, you will serve as the central leader of internal financial functions at Topology. Reporting to the CEO, you will oversee the effectiveness of the firm’s financial operations across finance, accounting, and business performance, with a strong emphasis on financial management, planning, and analysis.

You will lead core financial functions, including budgeting, forecasting, financial reporting, and revenue tracking, ensuring strong visibility into the firm’s financial performance and supporting strategic decision\-making.

You will partner with leadership to manage financial performance, including budgeting, forecasting, reporting, and long\-term planning. Responsibilities include oversight of accounts receivable and payable, bank accounts, cash flow, and oversight of banking relationships, including coordination with financial institutions, monitoring account activity, and ensuring liquidity and financial stability. You will also support payroll coordination and compliance, as well as billing and invoicing processes in coordination with the bookkeeper. You will ensure accurate financial records, reconciliations, internal controls, and coordination with external advisors.

You will support project and contract financial administration, including coordination with project managers, tracking contract value, billing schedules, and alignment between project delivery and financial outcomes. You will also support the RFP and proposal process as needed, ensuring financial inputs, pricing, and documentation are effectively managed.

You will oversee company financial systems, reporting tools, and vendor relationships related to financial operations, ensuring systems are efficient, scalable, and aligned with business needs. While maintaining visibility into broader operations, this role is primarily focused on strengthening financial infrastructure and performance.

You will evaluate financial processes, tools, and reporting capabilities on an ongoing basis to improve efficiency, accuracy, and decision\-making support.

You will analyze financial and operational data to support decision\-making, including evaluating project performance, utilization, profitability, and long\-term forecasting.

Ultimately, this role ensures that Topology’s financial operations, systems, and strategy are aligned to support the firm’s mission, financial health, and continued growth.### Key Responsibilities

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field
• 5–7\+ years of experience in business operations, financial management, or small business leadership
• Strong experience in accounts receivable, accounts payable, budgeting, and financial reporting
• Knowledge of cash flow management, reconciliations, and financial controls
• Experience overseeing payroll processes and payroll tax reporting
• Proficiency in Microsoft Office Suite, particularly Excel
• Experience with accounting, project management, and time tracking systems
• Experience managing IT systems, vendors, and technology implementations
• Experience with vendor management and contract coordination
• Experience working with public or government entities is a plus
• Strong analytical, organizational, and problem\-solving skills
• Ability to manage multiple priorities and projects in a fast\-paced environment
• Proven ability to lead, develop, and support team members, fostering accountability, collaboration, and a positive team environment
• Excellent written and verbal communication skills

Your Competencies

• Financial Acumen – interpreting and applying understanding of key financial indicators to make better business decisions
• Ensures Accountability – holding self and others accountable to meet commitments
• Business Insight – applying knowledge of business goals and the marketplace to advance the organization’s goals
• Decision Quality – making good and timely decisions that keep the organization moving forward

About Red Clover HR

We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.